Calee Calendar Guide

Use Calee to create, import, subscribe to, share, and publish calendars.

Choose the option below based on how you want to manage your events.

Which option is right for me?

What you want to do Use this option Best for
Manage events directly in Calee Create a calendar You want to add and manage events directly in Calee
Upload events once from a calendar file Import from a file You have a .ics file and want to copy those events into Calee
Follow an existing live calendar Add a calendar subscription You already use Google, Apple, Outlook, Calee, or another calendar source
Let others view or follow a calendar Share or publish a calendar You want to give others access or share a read-only calendar link

Create a calendar

Use this option when you want to manage events directly in Calee.

This is the best option when Calee will be the main place where you create and update events.

Common examples

  • School term calendar
  • Club events calendar
  • Swim class calendar
  • Staff roster calendar
  • Parent reminders calendar
  • Client appointment calendar
  • Holiday program calendar

Steps

  1. 1
    Log in to Calee.
  2. 2
    Open Calendar.
  3. 3
    In the left sidebar, select + New Calendar.
  4. 4
    Enter a clear calendar name.
  5. 5
    Confirm by selecting the checkmark.
  6. 6
    The new calendar will appear in the calendar list.
  7. 7
    Start adding events to the calendar.

Notes

When you create a calendar in Calee, you can add, edit, delete, and share events directly.

Import from a file

Use this option only for a one-time .ics upload.

Importing copies events from a calendar file into Calee. It does not create a live connection to the original calendar.

Use import when

  • you have a calendar file ending in .ics
  • you want to copy old or prepared events into Calee
  • you are moving events from another system into Calee
  • you want to edit the imported events inside Calee after upload

Do not use import when

  • the original calendar changes often
  • you want updates from Google, Apple, Outlook, or another system to appear automatically
  • another calendar system will remain the main source of truth

Steps

  1. 1
    Log in to Calee.
  2. 2
    Open Calendar.
  3. 3
    Open Calendar settings.
  4. 4
    Select Import Calendar.
  5. 5
    Choose the .ics calendar file from your computer.
  6. 6
    Select which Calee calendar the events should be imported into.
  7. 7
    Wait for the import to finish.
  8. 8
    Check that the events appear correctly.
Important note: Import is a copy only. If the original calendar changes later, Calee will not update automatically.

Add a calendar subscription

Use this option when following Google, Apple, Outlook, Calee, or another live calendar source.

Subscribing lets Calee show events from another calendar. Use this when another calendar system is your main source of events.

Common examples

  • Google Calendar
  • Apple iCloud Calendar
  • Outlook Calendar
  • Microsoft 365 Calendar
  • Another Calee calendar
  • Public school calendar
  • Public club fixture calendar
  • Public holiday calendar

Use subscribe when

  • another calendar system is the main source of truth
  • you already update events in Google, Apple, Outlook, or another system
  • you want Calee to display those events
  • you want updates to flow through without manually re-entering events

Read-only note

Subscribed calendars are usually read-only in Calee. Edit the events in the original calendar system, not in Calee.

Steps

  1. 1
    Copy the calendar subscription link from the original calendar system.
  2. 2
    Log in to Calee.
  3. 3
    Open Calendar.
  4. 4
    In the left sidebar, select + New Calendar.
  5. 5
    Select + New subscription from link (read-only).
  6. 6
    Paste the calendar subscription link.
  7. 7
    Confirm the subscription.
  8. 8
    Check that the subscribed calendar appears in the calendar list.
  9. 9
    Check that the events appear correctly.

Important update note

Subscribed calendars may not update instantly. If the original calendar changes, Calee may take some time to reflect it. For time-sensitive changes, notify people directly as well.

Share or publish a calendar

Use this option when giving others access to a calendar or publishing a read-only calendar link.

There are two common ways to share a calendar:

  1. Share with specific users who have a Calee account
  2. Publish a read-only calendar link

Share with users who have a Calee account

Use this when sharing with people who already have a Calee account.

  1. 1
    Log in to Calee.
  2. 2
    Open Calendar.
  3. 3
    Find the calendar in the left sidebar.
  4. 4
    Open the calendar's sharing options.
  5. 5
    Search for the user or group.
  6. 6
    Choose the correct access level.
  7. 7
    Save the share.
Access level Use for
View only Users who only need to see events
Can edit Users who need to add, change, or delete events

Only give edit access to trusted users.

Publish a read-only calendar link

Use this when people outside Calee need to view or follow your calendar.

  1. 1
    Log in to Calee.
  2. 2
    Open Calendar.
  3. 3
    Find the calendar in the left sidebar.
  4. 4
    Open the calendar's options.
  5. 5
    Find Share link.
  6. 6
    Enable the share link.
  7. 7
    Choose Send link to calendar via email.
  8. 8
    Enter the email address of the recipient.

Ways to share the link

Example message

Add our calendar to your Calee family display.

We use Calee to share important dates and events.

Please tap the calendar link or scan the QR code to add our calendar to your Calee display.

Once added, our events will appear alongside your other calendars.

Sharing this calendar with someone?

Send them the subscriber guide so they can add it to Google Calendar, Apple Calendar, or Outlook.

Open subscriber guide

Quick reference

I want to create and manage events in Calee Create a calendar
I have a .ics file and only need to upload it once Import from a file
I already use Google, Apple, Outlook, or another calendar Add a calendar subscription
I want others to access my calendar Share or publish a calendar

Reset your Calee Hub password

Use this if you forgot your Calee Hub password or need to replace the temporary password from your activation email.

  1. 1
    Open Calee Hub.
  2. 2
    Click Forgot password?
  3. 3
    Enter the email address you used for Calee.
  4. 4
    Check your inbox and follow the reset link.
  5. 5
    Return to Calee Hub and sign in with your new password.

Important

This resets your Calee Hub sign-in password only. Do not try to change it from Portal/Business settings. Your Calee tablet uses a separate secure connection managed by Calee.

If the reset email does not arrive

Check your spam folder or contact support@calee.com.au.

Need help?

If you need help with your calendar, contact Calee support.

Contact Calee